Zambia Institute of Human Resources Management Act

The Laws of Zambia
Copyright Ministry of Legal Affairs, Government of the Republic of Zambia
REPUBLIC OF ZAMBIA
THE ZAMBIA INSTITUTE OF HUMAN RESOURCES MANAGEMENT ACT
CHAPTER 147 OF THE LAWS OF ZAMBIA
CHAPTER 147 THE ZAMBIA INSTITUTE OF HUMAN RESOURCES MANAGEMENT
ACT
THE ZAMBIA INSTITUTE OF HUMAN RESOURCES MANAGEMENT ACT
ARRANGEMENT OF SECTIONS
PART I PRELIMINARYPART I
PRELIMINARY
Section
1. Short title
2. Interpretation
PART II THE ZAMBIA INSTITUTE OF HUMAN RESOURCES MANAGEMENTPART II
T HE Z AMBIA I NSTITUTE OF HUMAN RESOURCES M ANAGEMENT
3. Constitution of Institute
4. Functions of Institute
PART III MEMBERSHIPPART III
M EMBERSHIP

T HE Z AMBIA I NSTITUTE OF HUMAN RESOURCES M ANAGEMENT
3. Constitution of Institute
4. Functions of Institute
PART III MEMBERSHIPPART III
M EMBERSHIP

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5. Classes of Membership
6. Honorary Fellow Member
7. Fellow Member
8. Member
9. Associate Member
10. Affiliate Member
11. Student Member
12. Admission Fee
13. Sponsorship
14. Annual Subscription
15. Honorary Fellow not to pay annual subscription fee
16. Designation of members
17. Penalty for improper use of title or description
PART IV THE HUMAN RESOURCES MANAGEMENT COUNCILPART IV
T HE HUMAN RESOURCES M ANAGEMENT COUNCIL
18. Establishment of Council
19. Functions of Council
PART V THE DISCIPLINARY COMMITTEEPART V
T HE DISCIPLINARY COMMITTEE
20. Disciplinary Committee
21. Functions of Disciplinary Committee
22. Proceedings of Disciplinary Committee
23. Inquiries by Disciplinary Committee and penalties
24. Erasures from registration on grounds of fraud or error
25. Re-registration
26. Appeals
27. Rules relating to disciplinary procedure
PART VI MISCELLANEOUSPART VI
M ISCELLANEOUS

on grounds of fraud or error
25. Re-registration
26. Appeals
27. Rules relating to disciplinary procedure
PART VI MISCELLANEOUSPART VI
M ISCELLANEOUS

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28. Rules
29. Savings
FIRST SCHEDULE
(Section 18 (2))
1. Composition of Council
2. Tenure of office
3. Vacation of office
4. Seal of the Council
5. Proceedings of Council
6. Committees of Council
7. Disclosure of interest
8. Registrar and other staff
9. Funds of Council
10. Financial year
SECOND SCHEDULE
(SECTION 29)
SAVINGS AND T RANSITIONAL PROVISIONS
1. Interpretation
2. Member of Institute before commencement of Act to be member of Institute in
corresponding class after commencement of Act.
3. Staff of former Institute
4. Liabilities and obligations
5. Proceedings
CHAPTER 147
ZAMBIA INSTITUTE OF HUMAN RESOURCES MANAGEMENT Act
11 of 1997
An Act to establish the Zambia Institute of Human Resources Management; to
provide for its functions; to provide for its membership and organisation; and
to provide for matters connected with or incidental to the foregoing.
[18th April, 1997]
PART I PRELIMINARYPART I
PRELIMINARY

ip and organisation; and
to provide for matters connected with or incidental to the foregoing.
[18th April, 1997]
PART I PRELIMINARYPART I
PRELIMINARY

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1. This Act may be cited as the Zambia Institute of Human Resources
Management Act. Short title
2.

Legal Affairs, Government of the Republic of Zambia
1. This Act may be cited as the Zambia Institute of Human Resources
Management Act. Short title
2.

In this Act, unless the context otherwise requires- Interpretation
"Code of Conduct" means the code of conduct referred to in section twenty-eight;
"Council" means the Human Resources Management Council of the Institute
established under section eighteen;
"Councillor" means a member of the Council referred to in paragraph (1) of the
First Schedule;
"Chairman" means the Chairman of the Disciplinary Committee elected under
section twenty;
"Deputy Registrar" means the Deputy Registrar of the Institute appointed under
sub-paragraph (1) of paragraph (8) of the First Schedule;
"Disciplinary Committee" means the Disciplinary Committee constituted under
section twenty;
"Infamous conduct" means a breach of the Code of Conduct referred to in section
twenty-eight;
"Institute" means the Zambia Institute of Human Resources Management
constituted under section three;
"member" means a member of the Institute and "membership" shall be construed
accordingly;
"President" means the President of the Institute elected under sub-paragraph (2) of
paragraph (1) of the First Schedule;
"Registrar" means the Registrar of the Institute appointed under sub-paragraph (1)
of paragraph (8) of the First Schedule;
"Secretary" means the Secretary of the Council elected to the Council under
sub-paragraph (2) of paragraph (1) of the First Schedule;
"Treasurer" means the Treasurer of the Council elected to the Council under
sub-paragraph (2) of paragraph (1) of the First Schedule;

First Schedule;
"Treasurer" means the Treasurer of the Council elected to the Council under
sub-paragraph (2) of paragraph (1) of the First Schedule;

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"Vice-President" means the Vice-President of the Council elected under
sub-paragraph (2) of paragraph (1) of the First Schedule;
"Vice-Secretary" means the Vice-Secretary of the Council elected to the Council
under sub-paragraph (2) of paragraph (1) of the First Schedule; and
"Vice-Treasurer" means the Vice-Treasurer of the Council elected under
sub-paragraph (2) of paragraph (1) of the First Schedule. PART II THE ZAMBIA INSTITUTE OF HUMAN RESOURCES MANAGEMENTPART II
T HE Z AMBIA I NSTITUTE OF HUMAN RESOURCES M ANAGEMENT
3. There is hereby constituted the Zambia Institute of Human Resources
Management. Constitution of Institute
4.

STITUTE OF HUMAN RESOURCES M ANAGEMENT
3. There is hereby constituted the Zambia Institute of Human Resources
Management. Constitution of Institute
4.

The functions of the Institute shall be to- Functions of Institute
(a) carry out training of persons involved in human resources management;
(b) raise the standard of human resources management as a means of
increasing productivity and efficiency;
(c) carry out research related to human resources management in order to
develop human resources management in Zambia;
(d) publish a journal of the Institute, and collect, collate and publish other
information of service and interests to the Institute;
(e) encourage, uphold and improve the standards of training and professional
ability of persons engaged in human resources management and industrial
relations;
(f) maintain close contact with technical colleges, universities, professional
institutions, government departments, commercial institutions and similar
international institutions so as to improve the quality of human resources
management;
(g) undertake and execute any trusts which are conducive to any of the objects
of the Institute;

to improve the quality of human resources
management;
(g) undertake and execute any trusts which are conducive to any of the objects
of the Institute;

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(h) take proper action on all matters affecting the duties and responsibilities of
its members; and
(i) do all such other things as are incidental to the foregoing or conductive to
the attainment of the objectives of the Institute. PART III MEMBERSHIPPART III
M EMBERSHIP
5. (1) There shall be six classes of membership of the Institute, namely: Honorary
Fellow, Member, Associate, Affiliate and Student. Classes of
membership
(2) A person making an application for membership of the Institute shall produce
such documents as the Council may require. 6.

. Classes of
membership
(2) A person making an application for membership of the Institute shall produce
such documents as the Council may require. 6.

The members may, in special cases, by a vote of two-thirds of the members
present and voting at a meeting of the Institute, elect an Honorary Fellow member from
persons working in the field of human resources management or persons holding
positions in general management, where such persons has been recommended by at
least two fellow members, and-
Honorary Fellow
Member
(a) has published articles of a professional nature in field of human resources
management training, industrial relations or general management; or
(b) has conducted research in matters relating to human resources
management training, industrial relations or general management, and has
published the same. 7. The Council may, on merit, confer Fellow membership on a member for
outstanding contribution to human resources management where such person has
practised human resources management as a human resources manager, consultant,
director or senior member at management level for not less than ten years. Fellow Member
8.

urces management as a human resources manager, consultant,
director or senior member at management level for not less than ten years. Fellow Member
8.

A person may on application to the Council be admitted as a member if such
person-
Member
(a) is engaged in human resources management or in a specialised field
associated with human resources management;
(b) has passed such examination as may be set by the Council;

sources management or in a specialised field
associated with human resources management;
(b) has passed such examination as may be set by the Council;

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(c) has performed executive or advisory duties related to human resources
management at a senior level for at least five years; and
(d) is supported by at least one Fellow. 9. (1) A person may, on application to the Council, be admitted as an Associate
member if such person is engaged in human resources management or a specialised field
associated with human resources management at the time of application. Associate Member
(2) A person who applies to be admitted to the Institute as an Associate member
shall, in addition to the qualifications referred to in subsection (1)-
(a) have attained a minimum educational level of General Certificate of
Education or its equivalent; and
(b) have passed qualifying examinations determined by the Council. 10.

um educational level of General Certificate of
Education or its equivalent; and
(b) have passed qualifying examinations determined by the Council. 10.

(1) The Council may confer Affiliate membership on a person if such person
has submitted to the Secretary a written application for membership and-
Affiliate Member
(a) is engaged in a field in which knowledge of the principles of human
resources management is required; or
(b) has experience in the fields of human resources management, but has not
been able to practise the profession due to age, lack of qualification or
inadequate length of such experience and is not qualified for any other
grade of membership. (2) A person who applies for admission as an Affiliate member shall, in addition to
the qualifications referred to in subsection (1)-
(a) have obtained a General Certificate of Education or its equivalent; and
(b) hold a certificate in human resources management from an institution that
is recognised by the Council. 11. (1) The Council may admit a person as a Student member if such person- Student Member
(a) has submitted to the Secretary a written application for membership; and

cil may admit a person as a Student member if such person- Student Member
(a) has submitted to the Secretary a written application for membership; and

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(b) is following an approved course of study in human resources management
in preparation for an examination required by the Council to be passed by
student who intend to qualify for a career in human resources management. (2) A person who applies for admission as a Student member shall, in addition to
the qualifications referred to in subsection (1)-
(a) have obtained a General Certificate of Education or its equivalent; and
(b) be supported by the establishment conducting the course of study referred
to in paragraph (b) of subsection (1). 12. An application for membership as a Fellow, Member, Associate, Affiliate or
student member shall be accompanied by an admission fee and such other fees as may
be determined by the Council. Admission Fee
13. The Council may sponsor candidates in order for them to study any course
approved by the Institute. Sponsorship
14. (1) Every member shall on or before the fourteenth day of January each year,
pay such annual subscription as the Council may determine.

ponsorship
14. (1) Every member shall on or before the fourteenth day of January each year,
pay such annual subscription as the Council may determine.

Annual Subscription
(2) The Council shall, on the payment of an annual subscription in subsection (1),
issue a certificate to such paid up member, and the Registrar shall-
(a) keep a register in which the name of a member shall be entered;
(b) show against the name of the member who is entered in the register, such
particulars as the Registrar may consider necessary; and
(c) enter any changes made in relation to those particulars. (3) A member who pays a subscription fee after the date stipulated in subsection (1)
shall, in addition to the subscription fee, pay such late registration fee as may be
determined by the Council. 15. Notwithstanding section fourteen, an Honorary Fellow member shall not pay an
annual subscription. Honorary Fellow not to
pay annual
subscription fee

. Notwithstanding section fourteen, an Honorary Fellow member shall not pay an
annual subscription. Honorary Fellow not to
pay annual
subscription fee

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16. (1) A member, other than an Affiliate member or Student member, shall be
entitled to use the following terms after that member's name-
Designation of
members
(a) Honorary Fellow as "Honorary Fellow of the Zambia Institute of Human
Resources Management" or by the abbreviation "Hon.

me-
Designation of
members
(a) Honorary Fellow as "Honorary Fellow of the Zambia Institute of Human
Resources Management" or by the abbreviation "Hon.

F.Z.I.H.R.M.";
(b) Fellow as "Fellow of the Zambia Institute of Human Resources
Management" or by the abbreviation "F.Z.I.H.R.M.";
(c) Member as "Member of the Zambia Institute of Human Resources
Management" or by the abbreviation "M.Z.I.H.R.M."; and
(d) Associate as "Associate of the Zambia Institute of Human Resources
Management" or by the abbreviation "A.Z.I.H.R.M.."
(2) An Affiliate member a Student member shall be entitled to receive all notices of
and to attend an annual general meeting of the Institute and to enjoy all other privileges of
membership, except that an Affiliate member or Student member shall not have any right
to vote at an annual general meeting of, the Institute or to serve on the Council, or on any
committee other than a student committee of the Council, or as a representative of the
Council on any board, committee or other body. 17.

l, or on any
committee other than a student committee of the Council, or as a representative of the
Council on any board, committee or other body. 17.

Any person who, not being authorised to do so, uses the title or description
Honorary Fellow, Fellow, Member, Associate, Affiliate or Student of the Zambia Institute of
Human Resources Management, or the authorised abbreviations designating any of the
titles under subsection (1) of section sixteen shall be guilty of an offence and shall be
liable, upon conviction, to a fine not exceeding ten thousand penalty units or to
imprisonment for a period not exceeding twelve months, or to both. Penalty for improper
use of title or
description
PART IV THE HUMAN RESOURCES MANAGEMENT COUNCILPART IV
T HE HUMAN RESOURCES M ANAGEMENT COUNCIL
18. (1) There is hereby established the Human Resources Management Council
which shall be a body corporate with perpetual succession and a common seal, capable of
suing and of being sued in its corporate name, and with power subject to the provisions of
this Act, to do all such things as a body corporate may by law do or perform. Establishment of
Council
(2) The First Schedule shall apply to the composition of the Council, the
proceedings, funds and other matters of the Council. 19. The functions of the Council shall be to- Functions of Council

omposition of the Council, the
proceedings, funds and other matters of the Council. 19. The functions of the Council shall be to- Functions of Council

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(a) set minimum educational and other qualifications or requirements of
persons seeking enrollment as students of the Institute;
(b) enrol students of human resources management and to keep a register of
all such enrolled students;
(c) determine fees to be paid by any member or other person in respect of
courses and examinations set by the Council;
(d) set and establish such course of study or syllabus whether graduate,
post-graduate or otherwise as it considers necessary;
(e) confer certificate on persons who are successful candidates conducted by
the Council; and
(f) do all such other things as are incidental to the foregoing or conducive to
the attainment of the objectives of the Institute. PART V THE DISCIPLINARY COMMITTEEPART V
T HE DISCIPLINARY COMMITTEE
20. (1) There shall be a disciplinary Committee of the Council. Disciplinary
Committee
(2) The Disciplinary Committee shall consist of-
(a) not more than five and not less than two other members, who shall be
appointed by the Council; and
(b) a representative of the Attorney-General.

-
(a) not more than five and not less than two other members, who shall be
appointed by the Council; and
(b) a representative of the Attorney-General.

(3) The members of the Disciplinary committee shall elect the Chairperson from
amongst themselves. 21. (1) The functions of the Disciplinary Committee shall be to- Functions of
Disciplinary
Committee
(a) hear and determine any complaint or allegation against a member of the
Institute; and

y Committee shall be to- Functions of
Disciplinary
Committee
(a) hear and determine any complaint or allegation against a member of the
Institute; and

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(b) do all such things as are incidental or conducive to the attainment of the
functions of the Committee. 22. (1) At any meeting of the Disciplinary Committee, three members shall form a
quorum. Proceedings of
Disciplinary
Committee
(2) The Chairman shall preside at any meeting of the Disciplinary Committee or in
the absence of the Chairman, such member as the members present may elect for the
purposes of that meeting. (3) Any question proposed for decision by the Disciplinary Committee shall be
determined by a vote of the members present and voting at a meeting of the Committee. (4) At all meetings of the Disciplinary committee, each member present shall have
one vote on a question proposed for decision by the Committee and, in the event of an
equality of votes, the person presiding at the meeting shall, in addition to a deliberative
vote, have a casting vote. (5) The Disciplinary Committee shall-
(a) allow the offender to make a statement or explanation; and
(b) establish whether the alleged breach has been proved or not. 23.

y Committee shall-
(a) allow the offender to make a statement or explanation; and
(b) establish whether the alleged breach has been proved or not. 23.

(1) If any member is, after due inquiry, found by the Disciplinary Committee to
have been guilty of infamous conduct in any professional respect, the Disciplinary
Committee may, if it considers appropriate, impose one or more of the following penalties-
Inquiries by
Disciplinary
Committee and
penalties
(a) direct the de-registration of that member;
(b) censure such member;
(c) warn the member and suspend any further action against that member for
one year depending on that member's conduct during the suspension of
such action;
(d) order the member to pay a fine to the Council and any costs incidental to
the proceedings incurred by the Council;

the suspension of
such action;
(d) order the member to pay a fine to the Council and any costs incidental to
the proceedings incurred by the Council;

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(e) expel the member; or
(f) take such other action as it may consider necessary. (2) If any university, or other examining authority, having granted to any person a
qualification upon which that person was registered under this Act exercises any power
conferred by law of disqualifying such person and notifies the Council of the
Disqualification-
(a) the Registrar shall make a note of the fact in the register, and
(b) if the said university, or other examining authority notifies to the Council the
findings of fact on which the decision to disqualify the person was based,
the findings may, be treated as conclusive of the facts found for the
purposes of any inquiry whether that member has been guilty of infamous
conduct in any professional respect. (3) If, after due inquiry, the Disciplinary Committee is satisfied that during the period
of any postponement under paragraph (c) of subsection (1) a member has not complied
with the conditions imposed thereunder, the Disciplinary Committee may, impose any of
the penalties specified in paragraphs (a), (b), (d), or (e) of that subsection.

ions imposed thereunder, the Disciplinary Committee may, impose any of
the penalties specified in paragraphs (a), (b), (d), or (e) of that subsection.

(4) A certificate under the hand of the President that any costs have been ordered to
be paid by a member under this section shall be conclusive evidence thereof. 24. The Disciplinary Committee may direct the Registrar to de-register a member if
it is proved to the satisfaction of the Disciplinary Committee that any entry made in such
register has been made fraudulently, or incorrectly or if such member is found guilty of an
offence under this Act. Erasures from
registration on
grounds of fraud or
error
25. (1) A member may be re-registered: Re-registration
Provided that-
a member shall not be re-registered except by an application in that behalf
to the Disciplinary Committee, if such member is de-registered on the
ground of fraud. (2) The Disciplinary Committee may, if it considers necessary, direct that a member
shall not be re-registered until the expiration of such period as may be specified in the
direction on any application by a member for re-registration.

hall not be re-registered until the expiration of such period as may be specified in the
direction on any application by a member for re-registration.

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(3) Subject to subsection (4), the Disciplinary Committee may, at any time direct the
Registrar to re-register a member on the register where a member has been de-registered
from such register. (4) An application for the re-registration of a member on a register shall not be made
to the Disciplinary Committee-
(a) before the expiration of six months from the date of de-registration; or
(b) in any period of six months in which such application has already been
made by or on behalf of the member who has been de-registered. (5) A member shall pay to the Council on the re-registration of such member, such
re-registration fee as may be determined by the Council. 26.

stered. (5) A member shall pay to the Council on the re-registration of such member, such
re-registration fee as may be determined by the Council. 26.

(1) Where the Disciplinary Committee- Appeals
(a) makes a finding and imposes a penalty on a registered member;
(b) directs the de-registration of a member from the register; or
(c) rejects an application for the re-registration of a member on the register;
the Registrar shall give the member to whom the proceedings relate, notice in writing and
such member may, within thirty days of the date on which the notice was given, appeal to
the Council. (2) The Council may, on appeal against the findings or orders of the Disciplinary
Committee-
(a) confirm, vary or set aside any findings made, penalty imposed or direction
given by the committee; or
(b) refer the matter back to the Disciplinary committee for further consideration. (3) A direction for the de-registration of a registered member from a register shall
not take effect until the expiration of the time for appealing or, if any appeal is brought,
until the appeal is disposed of, withdrawn or struck out for want of prosecution, as the
case may be.

time for appealing or, if any appeal is brought,
until the appeal is disposed of, withdrawn or struck out for want of prosecution, as the
case may be.

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(4) Any member who is still aggrieved by the decision of the Council may within
thirty days appeal to the High Court. 27. The Disciplinary Committee shall before taking any disciplinary action- Rules relating to
disciplinary procedure
(a) give the member at least fourteen days' notice of the time and place of the
proceedings;
(b) serve the member with the notice in compliance with this Act;
(c) give the member an opportunity to decide whether to appear in person or
by a legal representative or to make written submissions; and
(d) make the member aware of the member's right to call witnesses and to be
assisted by another member during the proceedings. PART VI MISCELLANEOUSPART VI
M ISCELLANEOUS
28.

e of the member's right to call witnesses and to be
assisted by another member during the proceedings. PART VI MISCELLANEOUSPART VI
M ISCELLANEOUS
28.

The Council may make rules for the better carrying out of the provisions of this
Act, and in particular shall have power to-
Rules
(a) lay down the Code of Conduct, and other guidelines to good practice;
(b) determine the procedure for annual general meetings;
(c) determine the voting procedure at annual general meetings;
(d) lay down the forms in which a member may appoint a proxy to vote on a
member's behalf at general meetings;
(e) regulate the manner of conducting proceedings of the Council;
(f) stipulate the conditions for sponsorship of members to study human
resources management and related subjects at recognised establishments;
(g) provide for matters in respect of the organisational structure of the Institute;

ces management and related subjects at recognised establishments;
(g) provide for matters in respect of the organisational structure of the Institute;

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(h) state the objects of the functional committees of the Institute; and
(i) make provision concerning all such matters as are required or permitted to
be prescribed under this Act. 29. The savings and transitional provisions shall be set out in the Second
Schedule. Savings
FIRST SCHEDULE
(Section 18 (2))
1. (1) The Council shall consist of the following Councillors- Composition of
Council
(a) the President;
(b) the Vice-President;
(c) the Secretary;
(d) the Treasurer;
(e) the Vice-Secretary;
(f) the Vice-Treasurer;
(g) two other members; and
(h) a representative of the Attorney-General. (2) Except for the Councillor referred to in sub-paragraph (h) of paragraph (1) the Councillors
referred to above shall be elected by secret ballot at an annual general meeting. 2. (1) A councillor shall hold office for two years and may be re-elected or re-appointed, as
the case may be.

et ballot at an annual general meeting. 2. (1) A councillor shall hold office for two years and may be re-elected or re-appointed, as
the case may be.

Tenure of office
(2) If a Councillor resigns or ceases to hold office more than six months before the next annual
general meeting, an extraordinary meeting of the Institute shall be held for the purpose of electing a
successor, who shall hold office for the remainder of the term.

an extraordinary meeting of the Institute shall be held for the purpose of electing a
successor, who shall hold office for the remainder of the term.

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3. (1) The office of a Councillor shall become vacant- Vacation of office
(a) if such Councillor is adjudged bankrupt;
(b) if such Councillor is adjudged or otherwise declared to be of unsound mind;
(c) if such Councillor is absent without prior approval of the Council from three
consecutive meetings of the Council, of which due notice was given to such
Councillor;
(d) upon the expiry of not less than one month's notice in writing, of that Councillor's
intention to resign given by the Councillor to the President; or
(e) if such Councillor ceases to be a member of the Institute. 4. (1) The seal of the Council shall be such device as may be determined by the Council and
shall be kept by the Secretary. Seal of the Council
(2) The affixing of the seal shall be authenticated by the President or the Vice-President and
the Secretary or one other person authorised in that behalf by a resolution of the Council.

e authenticated by the President or the Vice-President and
the Secretary or one other person authorised in that behalf by a resolution of the Council.

(3) Any document purporting to be a document executed under the seal of the Council or
issued on behalf of the Council shall be received in evidence and shall be deemed to be so executed
or issued as the case may be, without further proof, unless the contrary is proved. 5. (1) Subject to the other provisions of this Act, the Council may regulate its own procedure. Proceedings of
Council
(2) The Council shall, for transaction of business, meet at least twice in every calendar year at
such places and at such times as the President may determine. (3) Five Councillors shall constitute a quorum at any meeting of the Council. (4) Subject to sub-paragraph (5), the Council shall, upon giving notice of not less than fourteen
days, call a special meeting of the Council if not less than five Councillors so request in writing. (5) If the urgency of any particular matter does not permit the giving of the notice referred to in
sub-paragraph (4), a special meeting may be called upon giving shorter notice.

rticular matter does not permit the giving of the notice referred to in
sub-paragraph (4), a special meeting may be called upon giving shorter notice.

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(6) There shall preside at a meeting of the Council the President or, in the absence of the
President, the Vice-President or, in the absence of both, such Councillor as the Councillors present
may elect for the purposes of that meeting. (7) A decision of the Council on any question shall be by a majority of the Councillors present
and voting at the meeting and in the event of an equality of votes the Councillor presiding at the
meeting shall have a casting vote in addition to that Councillor's delibarative vote. (8) The Council may invite any person whose presence is in its opinion desirable, to attend
and to participate in the deliberations of a meeting of the Council, but such a person shall have no
vote. (9) The validity of any proceedings, act or decision of the Council shall not be affected by any
vacancy in the membership of the Council or by any defect in the appointment of any Councillor. (10) The Council shall cause minutes to be kept of the proceedings of every meeting of the
Council and of every meeting of any committee established by the Council. 6.

shall cause minutes to be kept of the proceedings of every meeting of the
Council and of every meeting of any committee established by the Council. 6.

(1) The Council may, for the purposes of performing its functions under this Act, appoint
committees and delegate to any such committees such of its functions as it considers necessary. Committees of Council
(2) The Council may appoint as members of a committee established under sub-paragraph (1)
persons who are, or are not Councillors, and such persons shall hold office for such period as the
Council may determine. (3) Subject to specific or general directions of the Council any committee established under
sub-paragraph (1) may regulate its own procedure. 7. (1) If any person is present at a meeting of the Council at which any matter in which that
person or that person's spouse is directly interested, such person shall, as soon as practible after the
commencement of the meeting, disclose that interest and shall not, unless the Council otherwise
directs, take part in any consideration or discussion of, or vote on, any question touching that matter. Disclosure of interest
(2) A disclosure of interest made under sub-paragraph (1) shall be recorded in the minutes of
the meeting at which it is made. 8.

sclosure of interest
(2) A disclosure of interest made under sub-paragraph (1) shall be recorded in the minutes of
the meeting at which it is made. 8.

(1) There shall be a Registrar and a Deputy Registrar of the Institute who shall be
appointed by the Council. Registrar and other
staff
(2) The Council may appoint, on such terms and conditions as it may determine, such other
staff as it may consider necessary.

egistrar and other
staff
(2) The Council may appoint, on such terms and conditions as it may determine, such other
staff as it may consider necessary.

The Laws of Zambia
Copyright Ministry of Legal Affairs, Government of the Republic of Zambia
9. (1) The funds of the Council shall consist of such moneys as may- Funds of Council
(a) be paid as subscriptions by members;
(b) be paid to the Council by way of grants or donations; or
(c) otherwise vest in or accrue to the Council. (2) The Council may-
(a) borrow or raise or secure the payment of money for the purpose of the functions of
the Institute and the Council and mortgage and charge the Institute or all or any of its
movable and immovable property;
(b) negotiate loans of every description and receive the money on deposit or loan upon
such terms as the Council may approve;
(c) charge and collect fees in respect of seminars, programmes, publications,
consultancy services or such other services as may be provided by the Institute;
(d) collect registration fees and annual subscriptions from members of the Institute;
(e) acquire and hold shares, stocks or debenture stocks in any company or corporation
whether incorporated in Zambia or elsewhere, or any bonds, or securities of any
public body or authority.

benture stocks in any company or corporation
whether incorporated in Zambia or elsewhere, or any bonds, or securities of any
public body or authority.

(3) The Council may invest in such manner as it considers necessary such of its funds as it
does not immediately require for the performance of its functions. (4) The funds of the Council shall be used to further the objectives of the Institute. 10. The financial year of the Institute shall be the period of twelve months ending on 31st
December in each year. Financial year
SECOND SCHEDULE
(SECTION 29)
SAVINGS AND TRANSITIONAL PROVISIONS
1. In this Schedule- Interpretation

ing on 31st
December in each year. Financial year
SECOND SCHEDULE
(SECTION 29)
SAVINGS AND TRANSITIONAL PROVISIONS
1. In this Schedule- Interpretation

The Laws of Zambia
Copyright Ministry of Legal Affairs, Government of the Republic of Zambia
"appointed date" means such date as the Minister may appoint under section one;
"Former Institute" means the Zambia Institute of Personnel Management; and
"Executive Committee" means the office bearers of the Zambia Institute of Personnel
Management. 2. (1) Any person who immediately prior to the commencement of this Act was an Honorary
Fellow, Fellow, Member, Associate, Affiliate or Student of the former Institute shall be deemed as
from the commencement of this Act to be an Honorary Fellow, Fellow, Member, Associate, Affiliate or
Student of the Institute, respectively, under this Act. Member of Institute
before
commencement of Act
to be member of
Institute in
corresponding class
after commencement
of Act
(2) A person who immediately before the appointed date held office as a member of the
Executive Committee of the former Institute, shall hold office, subject to this Act, until replaced by a
person elected for the purpose of paragraph (1) of the First Schedule. 3.

ormer Institute, shall hold office, subject to this Act, until replaced by a
person elected for the purpose of paragraph (1) of the First Schedule. 3.

Nothing in this Act shall affect the rights of any person employed by the former Institute
immediately before the appointed date. Staff of former Institute
4. On the appointed date, all property, assets, rights, liabilities and obligations of the former
Institute as registered under the Companies Act, shall vest in the Council established by this Act. Liabilities and
obligations
Cap. 388
5. Any proceedings or cause of action instituted or pending by or against the former Institute
as registered under the Companies Act, immediately prior to the appointed date, shall continue as if
instituted under this Act.