The Tanzania Library Services Act

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CHAPTER 102
THE TANZANIA LIBRARY SERVICES ACT
[PRINCIPAL LEGISLATION]
Arrangement of Sections
Section Title
part i
PRELIMINARY PROVISIONS
1. Short title.
2. Interpretation.
part ii
TANZANIA LIBRARY SERVICES BOARD
3. Tanzania Library Services Board.
4. Functions of Board.
5. Power of Board in relation to libraries.
part iii
ADMINISTRATION AND FINANCIAL PROVISIONS
6. Director.
7. Appointment of employees.
8. Remuneration and allowances of members.
9. Superannuation benefits.
10. Agents and contractors.
11. Power of Board to delegate.
12. Minister may give directions to Board.
13. Financial resources.
14. Annual and supplementary budget.
15. Reserve and special funds.
16. Investment.
17. Power to borrow.
18. Accounts and audit.
19. Report by Board.

14. Annual and supplementary budget.
15. Reserve and special funds.
16. Investment.
17. Power to borrow.
18. Accounts and audit.
19. Report by Board.

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THE TANZANIA LIBRARY SERVICES ACT [CAP. 102 R.E. 2023]
part iv
MISCELLANEOUS PROVISIONS
20. Liability of members.
21. Regulations.
part v
REPEALS AND SAVINGS
22. Repeal.
23. Spent.
SCHEDULE

102 R.E. 2023]
part iv
MISCELLANEOUS PROVISIONS
20. Liability of members.
21. Regulations.
part v
REPEALS AND SAVINGS
22. Repeal.
23. Spent.
SCHEDULE

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PART I
PRELIMINARY PROVISIONS
1. This Act may be cited as the Tanzania Library Services
Act. 2.

eproduced or distributed without permission of OAG.377
PART I
PRELIMINARY PROVISIONS
1. This Act may be cited as the Tanzania Library Services
Act. 2.

In this Act, unless the context requires otherwise-
“appointing authority” in relation to a member of the Board,
shall have the meaning assigned to that expression by
paragraph 1 of the Schedule to this Act;
“Board” means the Tanzania Library Services Board;
“book” includes any book, document, periodical, magazine,
newspaper, pamphlet, music-score, gramophone record,
picture, print, engraving, etching, deed, photograph, map,
chart, plan, film, filmstrip, microfilm, slide or manuscript
and any other article or thing of a like nature, provided
for use in any library;
“Director” means the Director of the Tanzania Library
Services appointed under section 6;
“documentation service” means the publication, processing,
preservation, summarisation and indexing of books and
other literary works and includes the preparation of
Short title
Interpretation
CHAPTER 102
THE TANZANIA LIBRARY SERVICES ACT
An Act to provide for the continuance of the Tanganyika Library Services
Board under the name of Tanzania Library Services Board, to enlarge
the functions of the Board and to provide for the management and
control of the Board. [1st July, 1975]
Acts Nos. 6 of 1975
1 of 1977
5 of 1995

nlarge
the functions of the Board and to provide for the management and
control of the Board. [1st July, 1975]
Acts Nos. 6 of 1975
1 of 1977
5 of 1995

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THE TANZANIA LIBRARY SERVICES ACT [CAP. 102 R.E. 2023]
bibliographies, abstracts, copies and translations of books
and other literary works;
“library” includes an organised collection of printed books
and periodicals or of any other graphic or audio-visual
materials;
“Minister” means the Minister responsible for education;
“public library” means a library to which a member of the
public has or is permitted to have access, whether on
payment of any fee, or by virtue of his being a member
of any community, club, association, organisation or
institution or otherwise;
“repealed Act” means the Tanganyika Library Services Act. PART II
TANZANIA LIBRARY SERVICES BOARD
3.–(1) The Tanganyika Library Services Board established by
the repealed Act shall continue in existence as a body corporate
having perpetual succession and a common seal:
Provided that, the said Board shall, after the commencement
of this Act, be known as the Tanzania Library Services Board.

uccession and a common seal:
Provided that, the said Board shall, after the commencement
of this Act, be known as the Tanzania Library Services Board.

(2) The Board shall, in its corporate name, be capable of-
(a) suing and being sued;
(b) taking, purchasing or otherwise acquiring, holding,
charging and disposing of property, movable or
immovable; and
(c) entering into contracts and doing or performing
other things or acts for the proper performance of its
functions under this Act which may lawfully be done
or performed by a body corporate. (3) The provisions of the Schedule to this Act shall have effect
as to the composition of the Board, the members of the Board
constituted, the appointment of its members, the proceedings
of the Board and any other matters in relation to the Board and
its members which are provided for in that Schedule. Act No. 39 of 1963
Tanzania Library
Services Board

any other matters in relation to the Board and
its members which are provided for in that Schedule. Act No. 39 of 1963
Tanzania Library
Services Board

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THE TANZANIA LIBRARY SERVICES ACT [CAP. 102 R.E. 2023]
(4) The President may, by order in the Gazette, amend, vary
or replace any of the provisions of the Schedule to this Act. (5) Notwithstanding the provisions of the Schedule to this
Act relating to the composition of the Board, the appointment
and termination of members of the Board under the repealed
Act and holding office immediately before the commencement
of this Act shall continue in office as the members of the Board
until the expiration of the term of their office as provided for
in the repealed Act:
Provided that, this subsection shall not be construed
as preventing the appointing authority from revoking the
appointment of any member and appointing another member
in his place.

shall not be construed
as preventing the appointing authority from revoking the
appointment of any member and appointing another member
in his place.

4.–(1) The functions of the Board shall be-
(a) to promote, establish, equip, manage, maintain and
develop libraries in the United Republic;
(b) to set up, establish, equip, manage, maintain and develop
documentation centres and to provide documentation
services;
(c) to provide facilities for the study of, and for training
in, the principles, procedure, and techniques of
librarianship and any other related subjects which the
Board may decide;
(d) to conduct examinations and to grant diplomas,
certificates and other awards of the Board;
(e) to sponsor, arrange and provide facilities for conferences
and seminars for discussion of matters relating to
library and documentation services;
(f) to initiate, sponsor, participate in, finance and assist in
campaigns for the eradication of illiteracy;
(g) to provide an efficient library service both in the urban
and rural areas and to stimulate public interest in literature
generally and in Tanzania literature in particular;
(h) to sponsor, promote, assist and engage in the production
of books and other literary works;
Functions of
Board

Tanzania literature in particular;
(h) to sponsor, promote, assist and engage in the production
of books and other literary works;
Functions of
Board

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THE TANZANIA LIBRARY SERVICES ACT [CAP. 102 R.E.

rights reserved. No part of this book may be reproduced or distributed without permission of OAG.380
THE TANZANIA LIBRARY SERVICES ACT [CAP. 102 R.E.

2023]
(i) to assume responsibility for the revival, production
and preservation of indigenous and traditional literary
works;
(j) to plan and co-ordinate library and documentation
services in the United Republic;
(k) to advise the Government and parastatal institutions
on matters relating to the production of books and
other literary works;
(l) to advise the Government and parastatal institutions
on matters relating to library and documentation
services;
(m) to provide advisory services and financial and technical
assistance necessary for or incidental to the proper and
efficient development of enterprises engaged in the
production of books and other literary works;
(n) to carry out research in the development of library
and documentation services and the production and
marketing of books and other literary works;
(o) to do acts and things, which in the opinion of the Board
are necessary to uphold and support the credit of the
Board and to obtain and justify public confidence, and
avert and minimise any loss to the Board; and
(p) to do anything or enter into any transaction which,
in the opinion of the Board, is calculated to facilitate
the proper and efficient exercise by the Board of its
functions under this Act, including-
(i) the carrying on of any of the activities of the Board
in participation with any other person;
(ii) the acquisition by agreement of interests in
enterprises engaged in activities in which the
Board may lawfully be engaged under this Act, and
the management of the affairs or the continuance
of the business of these enterprises; and
(iii) the establishment of branches within the United
Republic or elsewhere.

the affairs or the continuance
of the business of these enterprises; and
(iii) the establishment of branches within the United
Republic or elsewhere.

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THE TANZANIA LIBRARY SERVICES ACT [CAP. 102 R.E. 2023]
(2) In the performance of its functions under this Act, the
Board shall have regard to the need of making accessible to
the people of Tanzania, books and other literary works which
would promote a better understanding of the principles of
socialism and cultivate and enhance respect for indigenous
and traditional literature and shall discourage the people
of Tanzania from books and other literary works which
are immoral or which, in any manner glorify or encourage
criminal or other undesirable activities.

Tanzania from books and other literary works which
are immoral or which, in any manner glorify or encourage
criminal or other undesirable activities.

5.–(1) The Board may, with the consent of the Minister, make
by-laws-
(a) requiring all or any category of public libraries in
Mainland Tanzania to be registered with the Board and
providing for the form of and the fee for the registration;
(b) prohibiting employment of any person as a librarian of
any public library unless that person holds a degree,
diploma or other award specified in the by-laws;
(c) requiring schools and other educational institutions,
including institutes of higher education, which are
specified in the by-laws to establish and maintain
libraries in the manner and of the standard prescribed;
and
(d) requiring public libraries registered with it to comply
with the requirements as to the maintenance of indexes,
the preparation of registers of members, the submission
of financial and other returns and any other matter
which may be prescribed.

nance of indexes,
the preparation of registers of members, the submission
of financial and other returns and any other matter
which may be prescribed.

(2) It shall be the duty of a person who prints or produces
or causes to be printed or produced in Tanzania any book or
other literary work, other than a film, intended for sale or
public distribution or exhibition, whether in consideration of
any fee or otherwise, to supply the Board, free of charge, not
less than two copies of that book or other literary work:
Provided that, in the case of any gramophone record or
other book, not being printed material, the Board may direct
Power of Board
in relation to
libraries
Acts Nos. 1 of 1977 Sch;
5 of 1995 Sch.

record or
other book, not being printed material, the Board may direct
Power of Board
in relation to
libraries
Acts Nos. 1 of 1977 Sch;
5 of 1995 Sch.

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THE TANZANIA LIBRARY SERVICES ACT [CAP. 102 R.E. 2023]
that the person producing the same shall supply the Board
with one copy only. (3) It shall be lawful for the Board by notice in writing, to
require the person responsible for the management of any
public library registered with it to make available in or to
remove from any library books and other literary works which
the Board may specify in the notice. (4) A person who contravenes any provision under this
section commits an offence and on conviction, shall be
liable to a fine not exceeding fifty thousand shillings or to
imprisonment for a term of not less than six months but not
exceeding twelve months. PART III
ADMINISTRATION AND FINANCIAL PROVISIONS
6. The President shall appoint a Director of Library Services
who shall be the principal executive officer of the Board. 7.

N AND FINANCIAL PROVISIONS
6. The President shall appoint a Director of Library Services
who shall be the principal executive officer of the Board. 7.

The Board may, subject to any directions given by the
Minister in that behalf, appoint at the salaries and upon
the terms and conditions it thinks fit, any other officers and
employees of the Board it deems necessary for the proper
and efficient conduct of the business and activities of the
Board. 8. The members of the Board shall be entitled to receive
any remuneration, allowances and other benefits which the
Minister may direct. 9.–(1) The Board may-
(a) grant gratuities or other retirement allowances or
benefits to the officers and employees of the Board;
(b) establish and contribute to a superannuation fund and
a medical benefits fund for the officers and employees
of the Board; and
Director
Appointment of
employees
Remuneration
and allowances of
members
Superannuation
benefits

fund for the officers and employees
of the Board; and
Director
Appointment of
employees
Remuneration
and allowances of
members
Superannuation
benefits

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THE TANZANIA LIBRARY SERVICES ACT [CAP. 102 R.E. 2023]
(c) require any officer or employee of the Board to
contribute to any superannuation fund or medical
benefits fund and fix the amounts and method of
payment of the contribution. (2) A superannuation benefit or medical scheme in
operation immediately before the commencement of this
Act shall continue in operation as if established under this
section. 10. The Board may appoint and employ upon any terms and
conditions which it thinks fit such agents and contractors of
the Board which the Board may deem necessary.

may appoint and employ upon any terms and
conditions which it thinks fit such agents and contractors of
the Board which the Board may deem necessary.

11.–(1) Subject to subsection (6), the Board may, by writing
under the seal of the Board, delegate, subject to any terms,
conditions and restrictions which it may specify, to any
committee of the Board or to any officer or employee of
the Board, all or any of the functions, powers, authorities,
or duties conferred by or under this Act upon the Board,
and where any delegation is made, the delegated function,
power, authority or duty may be performed or, exercised by
the delegate subject to the terms, conditions and restrictions
specified in writing. (2) A delegation under subsection (1) may be made to the
holder of an office under the Board specifying the office but
without naming the holder, and in that case, each successive
holder of the office in question and each person who
occupies or performs the duties of that office may, without
any further authority perform or, exercise the delegated
function, power, authority or duty in accordance with the
delegation made. (3) The Board may revoke a delegation made under this
section. (4) A delegation made under this section shall not prevent
the Board from itself performing or exercising the function,
power, authority or duty delegated.

delegation made under this section shall not prevent
the Board from itself performing or exercising the function,
power, authority or duty delegated.

Agents and
contractors
Power of Board to
delegate

Agents and
contractors
Power of Board to
delegate

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THE TANZANIA LIBRARY SERVICES ACT [CAP. 102 R.E. 2023]
(5) A delegation made under this section may be published
in the Gazette, and upon publication shall be judicially
noticed and be presumed to be in force unless the contrary
is proved. (6) The Board shall not have power under this section to
delegate-
(a) its power of delegation; or
(b) the power to approve the annual budget or any
supplementary budget of receipts and expenditure, the
annual balance sheet or any statement of account. 12. The Minister may give to the Board directions of a general
or specific character as to the performance by the Board of
any of its functions under this Act in relation to any matter
appearing to the Minister to affect the national interest, and
the Board shall give effect to the direction. 13.

er this Act in relation to any matter
appearing to the Minister to affect the national interest, and
the Board shall give effect to the direction. 13.

The funds and resources of the Board shall consist of-
(a) any sums which may be provided by Parliament by way
of loan or grant for the purposes of the Board;
(b) any sums borrowed by the Board in accordance with
the provisions of this Act;
(c) any gift, bequest or donation; and
(d) any sums which may in any manner become payable to
or vested in the Board as a result of the performance by
the Board of its functions under this Act or any other
written law. 14.–(1) In this Act “financial year” means any period not
exceeding twelve consecutive months designated in that behalf
by the Board:
Provided that, the first financial year after the
commencement of this Act shall expire on the date on which
the financial year of the Board would have expired had this
Act not been enacted. (2) The Board shall, not less than two months before the
beginning of any financial year, other than the first financial
Minister may
give directions to
Board
Financial
resources
Annual and
supplementary
budget

inning of any financial year, other than the first financial
Minister may
give directions to
Board
Financial
resources
Annual and
supplementary
budget

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THE TANZANIA LIBRARY SERVICES ACT [CAP. 102 R.E. 2023]
year after the commencement of this Act, at its meeting
especially convened for that purpose, pass a detailed budget, in
this Act called the annual budget, of the amounts respectively-
(a) expected to be received; and
(b) expected to be disbursed,
by the Board during that financial year. (3) Where in any financial year, the Board requires to make
any disbursement not provided for, or of an amount in excess
of the amount provided for, in the annual budget for the year,
the Board shall, at a meeting, pass a supplementary budget
detailing the disbursement. (4) The annual budget and every supplementary budget shall
be in a form and include details as the Minister may direct. (5) Upon passing of any annual budget or any
supplementary budget, the Board shall submit the same to
the Minister for his approval. (6) The Minister shall, upon receipt of the annual budget
or any supplementary budget, approve or disapprove the
same or may approve subject to any amendment which he
may deem fit.

eceipt of the annual budget
or any supplementary budget, approve or disapprove the
same or may approve subject to any amendment which he
may deem fit.

(7) Where the Minister has approved any annual budget
or supplementary budget, the budget, as amended by him,
shall be binding on the Board which, subject to the provisions
of subsection (8), shall confine its disbursements within the
items and the amounts contained in the applicable estimates
as approved by the Minister. (8) The Board may-
(a) with the sanction in writing of the Minister, make a
disbursement notwithstanding that, the disbursement
is not provided for in any budget;
(b) from the amount of expenditure provided for in any
budget in respect of any item, transfer a sum not
exceeding fifty thousand shillings to any other item
contained in the budget;
(c) adjust expenditure limits to take account of
circumstances not reasonably foreseeable at the time

lings to any other item
contained in the budget;
(c) adjust expenditure limits to take account of
circumstances not reasonably foreseeable at the time

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THE TANZANIA LIBRARY SERVICES ACT [CAP. 102 R.E. 2023]
the budget was prepared, subject to submitting a
supplementary budget to the Minister within two
months of the alteration of expenditure limits becoming
necessary. 15. The Board may, and shall if directed by the Minister,
establish and maintain any reserve or special funds of the
Board which the Board or the Minister may consider necessary
or expedient, and shall make into or from any funds any
payments which the Board may deem fit or, in the case of a
fund established pursuant to a direction by the Minister, as the
Minister may direct. 16. With the prior approval of the Minister, the Board may
invest any part of the moneys available in any fund of the
Board maintained by it in any manner which, subject to any
directions of the Minister, the Board may deem fit.

the moneys available in any fund of the
Board maintained by it in any manner which, subject to any
directions of the Minister, the Board may deem fit.

17.–(1) With the prior approval of the Minister, the Board may,
borrow moneys for the purposes of the Board by way of loan
or overdraft, and upon any security and terms and conditions
relating to the repayment of the principal and the payment of
interest which, subject to any direction by the Minister, the
Board deems fit. (2) A person lending money to the Board shall not be bound
to enquire whether the borrowing of that money by the Board
has been approved by the Minister. 18.–(1) The Board shall cause to be provided and kept proper
books of accounts and records with respect to-
(a) the receipt and expenditure of moneys by, and other
financial transactions of the Board; and
(b) the assets and liabilities of the Board,
and shall cause to be made out of every financial year a
balance sheet and a statement showing details of the income
and expenditure of the Board and its assets and liabilities. Reserve and
special funds
Investment
Power to borrow
Accounts and
audit

ils of the income
and expenditure of the Board and its assets and liabilities. Reserve and
special funds
Investment
Power to borrow
Accounts and
audit

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THE TANZANIA LIBRARY SERVICES ACT [CAP. 102 R.E. 2023]
(2) The accounts including the balance sheet of the Board
relating to that financial year shall, not later than six months
after the close of every financial year, be audited by the
Controller and Auditor-General. (3) As soon as the accounts of the Board have been audited,
and in any case not later than six months after the audit,
the Board shall submit to the Minister a copy of the audited
statement of accounts together with a copy of the report made
by the auditors. (4) As soon as practicable after receipt by him of the copy of
the statement together with the copy of the report submitted
pursuant to subsection (3), the Minister shall lay a copy of the
statement together with a copy of the auditors’ report before
the National Assembly. 19.

suant to subsection (3), the Minister shall lay a copy of the
statement together with a copy of the auditors’ report before
the National Assembly. 19.

The Board shall, within six months after the end of each
financial year, make a report to the Minister on the conduct
of the Board’s business during that financial year, and the
Minister shall lay a copy of that report before the National
Assembly together with a copy of the statement of accounts
required to be laid before the National Assembly by section 18. PART IV
MISCELLANEOUS PROVISIONS
20. Without prejudice to the provisions of section 284A of the
Penal Code or of the Public Officers (Recovery of Debts) Act,
no act or thing done, or omitted to be done, by any member of
the Board or by any officer, servant or agent of the Board shall,
if done or omitted bona fide in the execution or purported
execution of his duties as a member, officer, servant or agent,
subject that person to any action, liability or demand. Report by Board
Liability of
members
etc. Cap. 16
Cap. 76

a member, officer, servant or agent,
subject that person to any action, liability or demand. Report by Board
Liability of
members
etc. Cap. 16
Cap. 76

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THE TANZANIA LIBRARY SERVICES ACT [CAP. 102 R.E. 2023]
21.

served. No part of this book may be reproduced or distributed without permission of OAG.388
THE TANZANIA LIBRARY SERVICES ACT [CAP. 102 R.E. 2023]
21.

The Minister may make regulations for carrying into effect
the purposes and provisions of this Act, and without prejudice
to the generality of the foregoing, may, by the regulations-
(a) confer upon any member, officer or employee of the
Board, the power of entry in or upon any premises, of
inspection of any book, record or document and any
other powers as the Minister may consider necessary
for the purpose of ensuring compliance with the
provisions of this Act and of any subsidiary legislation
made hereunder or for the purpose of the investigation
of or prosecution for any offence under this Act or the
subsidiary legislation;
(b) prescribe diplomas, certificates and other awards which
may be conferred or granted by the Board;
(c) prescribe the conditions which must be satisfied before
any diploma, certificate or other award may be granted
by the Board;
(d) regulate the conduct of examinations held by the Board;
(e) provide for conditions including payment of fees which
shall be satisfied before enrolment of any person for
any course of study conducted by the Board;
(f) provide for and regulate disciplinary conduct of the
officers of the Board and of students participating in
any course of studies conducted by the Board, and
provide for disciplinary proceedings and punishment
for breach of any of the regulations; and
(g) provide for appeals to himself against any decision,
direction or order of the Board.

ngs and punishment
for breach of any of the regulations; and
(g) provide for appeals to himself against any decision,
direction or order of the Board.

PART V
REPEALS AND SAVINGS
22. [Repeals the Tanganyika Library Services Board Act. R.L. Cap. 532]
23. [Spent.]
Regulations
Repeal
Act No. 39 of 1963
Spent

V
REPEALS AND SAVINGS
22. [Repeals the Tanganyika Library Services Board Act. R.L. Cap. 532]
23. [Spent.]
Regulations
Repeal
Act No. 39 of 1963
Spent

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THE TANZANIA LIBRARY SERVICES ACT [CAP. 102 R.E. 2023]
SCHEDULE
(Made under section 3(3))
1. In this Schedule, unless the context otherwise requires-
“appointing authority” means, in relation to the Chairman of the Board,
the President and in relation to any other member, the Minister;
“member” includes the Chairman. 2.–(1) The Board shall consist of-
(a) a Chairman, who shall be appointed by the President; and
(b) not less than seven and not more than ten other members
appointed by the Minister. (2) The appointments to be made by the Minister shall be made
from amongst persons who have had experience of, and shown
capacity in, educational development, literature, financial matters or
administration. 3. An act or proceeding of the Board shall not be invalid by reason only
of the number of members not being complete at the time of the act or
proceeding or of any defect in the appointment of any member or of
the fact that any member was at the time disqualified or disentitled to
act as such.

roceeding or of any defect in the appointment of any member or of
the fact that any member was at the time disqualified or disentitled to
act as such.

4.–(1) A member of the Board shall, unless his appointment is sooner
determined by the Minister, or he otherwise ceases to be a member,
hold office for the period as the appointing authority may specify in his
appointment, or if no period is specified, for a period of three years from
the date of his appointment, and shall be eligible for re-appointment:
Provided that, in the case of a member who is a member by virtue of
his holding some other office, he shall cease to be a member upon his
ceasing to hold that office. (2) A member of the Board may, at any time, resign by giving notice
in writing to the appointing authority and from the date specified in the
notice or, if a date is not specified, from the date of the receipt of the
notice by the appointing authority, he shall cease to be a member. 5. Where a member absents himself from three consecutive meetings
of the Board without reasonable excuse, the Board shall advise the
appointing authority of the fact and the appointing authority may
terminate the appointment of the member and appoint another member
in his place. 6.

appointing authority of the fact and the appointing authority may
terminate the appointment of the member and appoint another member
in his place. 6.

Where a member is by reason of illness, infirmity or absence from
the United Republic, unable to attend any meeting of the Board, the
appointing authority may appoint a temporary member in his place and
the temporary member shall cease to hold office on the resumption of
office of the substantive member. Interpretation
Composition of
Board
Proceedings not
to be invalid
by reason of
irregularity
Tenure of
appointment
Absence from
three consecutive
meetings
Appointment
of temporary
member

Proceedings not
to be invalid
by reason of
irregularity
Tenure of
appointment
Absence from
three consecutive
meetings
Appointment
of temporary
member

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THE TANZANIA LIBRARY SERVICES ACT [CAP. 102 R.E. 2023]
7. The Board shall elect one of its members to be the Vice-Chairman and
any member elected as Vice-Chairman shall, subject to his continuing
to be a member, hold office of Vice-Chairman for a term of one year
from the date of his election and be eligible for re-election. 8.–(1) The Director shall be the Secretary of the Board. (2) In his capacity, as a Secretary, the Director shall be entitled to
attend the meetings of the Board but shall not be entitled to vote. 9.–(1) An ordinary meeting of the Board shall be convened by the
Chairman and the notice specifying the place, date and time of the
meeting shall be sent to each member at his usual place of business or
residence not less than fourteen days before the date of the meeting and
in case the Chairman is unable to act by reason of illness, absence from
the United Republic, or other sufficient cause, the Vice-Chairman may
convene the meeting.

hairman is unable to act by reason of illness, absence from
the United Republic, or other sufficient cause, the Vice-Chairman may
convene the meeting.

(2) The Chairman, or in his absence, the Vice-Chairman shall be
bound to convene a special meeting of the Board upon receipt of a
request in writing in that behalf signed by not less than five members
of the Board and not less than fourteen days’ notice of the meeting
shall be given to members of the Board in the manner prescribed in
subparagraph (1). (3) The Chairman, the Vice-Chairman, or the temporary Chairman
elected in accordance with the provisions of paragraph 10(2) presiding
at any meeting of the Board may invite any person who is not a member
to participate in the deliberations of the Board, but that person shall not
be entitled to vote. 10.–(1) One-half of the total number of the members of the Board, or
four members, whichever is the lesser number, shall form a quorum for
a meeting of the Board. (2) In the absence of the Chairman from a meeting of the Board, the
Vice-Chairman shall preside and in the absence of both the Chairman
and the Vice-Chairman from any meeting, the members present shall
elect one of their number to be a temporary Chairman of that meeting.

h the Chairman
and the Vice-Chairman from any meeting, the members present shall
elect one of their number to be a temporary Chairman of that meeting.

(3) At any meeting of the Board, a decision of the majority of the
members present and voting shall be deemed to be a decision of the
Board and in the event of an equality of votes the Chairman of the
meeting shall have a casting vote in addition to his deliberative vote. 11. Notwithstanding the provisions of paragraph 10, where the
Chairman, or in his absence, the Vice-Chairman, so directs, a decision
may be made by the Board without a meeting by circulation of the
relevant papers among the members and the expression in writing
of their views, but any member shall be entitled to require that any
decision shall be deferred until the subject matter shall be considered at
a meeting of the Board. Vice-Chairman
Secretary
Meetings
Procedure
Decision by
circulation of
papers

d until the subject matter shall be considered at
a meeting of the Board. Vice-Chairman
Secretary
Meetings
Procedure
Decision by
circulation of
papers

©2025 Government of Tanzania. All rights reserved. No part of this book may be reproduced or distributed without permission of OAG.391
THE TANZANIA LIBRARY SERVICES ACT [CAP. 102 R.E. 2023]
12. Minutes in proper form of each meeting of the Board shall be kept
and confirmed by the Board at the next meeting and signed by the
Chairman of the meeting.
13. The seal of the Board shall not be affixed to any instrument except
in the presence of the Director or other officer of the Board as the Board
may appoint in that behalf.
14. The orders, by-laws, directions, appointments, notices or instrument
made or issued by the Board shall be sealed with the seal of the Board
and signed by-
(a) the Director; or
(b) any member or officer of the Board authorised in writing in
that behalf by the Board.
15. Subject to the provisions of this Schedule, the Board shall have
power to regulate its own proceedings.
Minutes of
meetings
Seal of Board
Orders, by-laws,
etc.
Board may
regulate its own
proceedings

©2025 Government of Tanzania. All rights reserved. No part of this book may be reproduced or distributed without permission of OAG.