Laws of Ghana Active 2003Institute of Local Government Studies Act, 2003 Act 647 (Revised)
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ACT 647 Institute ofLocal Government Studies Act, 2003 ACT 647 INSTITUTE OF LOCAL GOVERNMENT STUDIES ACT, 2003 ARRANGEMENT OF SECTIONS Establishment and Objectives of the Institute ofLocal Government Studies SECTION 1. Establishment of the Institute. 2. Campuses of the Institute. 3. Objectives of the Institute. 4. Functions of the Institute. 5. Governing body of the Institute. 6. Functions of the Council. 7. Tenure of office of members of the Council. 8. Meetings of the Council. 9. Committees of the Council. 10. Allowances for members of the Council and committees. Administration of the Institute 11. Director of the Institute. 12. Deputy Directors of the Institute. 13. Registrar. 14. Other staff of the Institute. Financial and Miscellaneous Provisions 15. Funds of the Institute. 16. Borrowing powers and bank account. 17. Annual budget of the Institute. 18. Accounts and audit. 19. Annual Report and other reports. 20. Regulations. 21. Interpretation. ACT 647 INSTITUTE OF LOCAL GOVERNMENT STUDIES ACT, 2003’ AN ACT to establish an Institute of Local Government Studies and to provide for related matters. 1. 7 INSTITUTE OF LOCAL GOVERNMENT STUDIES ACT, 2003’ AN ACT to establish an Institute of Local Government Studies and to provide for related matters. 1. The Act was assented to on 3rd July, 2003 and notified in the Gazette on 11th July, 2003. V-1451 (Issue 1] The Act was assented to on 3rd July, 2003 and notified in the Gazette on 11th July, 2003. V-1451 (Issue 1] ACT 647 Institute ofLocal Government Studies Act, 2003 Establishment and Objectives of the Institute ofLocal Government Studies 1. Establishment of the Institute (1) There is established by this Act a body to be known as the Institute of Local Gov ernment Studies. (2) The Institute is a body corporate with perpetual succession and a common seal and may sue and be sued in its corporate name. (3) The Institute may in the performance of its functions, acquire and hold movable and immovable property and enter into a contract or any other transaction. (4) Where the Institute has resolved and the Government has agreed that the acquisi tion of land or a right over land is necessary for the Institute, the land may be acquired under the State Lands Act, 1962 (Act 125). 2. Campuses of the Institute The Institute shall have campuses in the places determined by the Council of the Institute. 3. Lands Act, 1962 (Act 125). 2. Campuses of the Institute The Institute shall have campuses in the places determined by the Council of the Institute. 3. Objectives of the Institute The objectives of the Institute are to organise the training of (a) members of the Regional Co-ordinating Councils, District Assemblies and lower local government units, (b) staff and personnel in the local government and related sectors, and (c) any other person or body, local or foreign interested in governance, to enhance the managerial, administrative, financial and operational efficiency of organs and units of local government. 4. interested in governance, to enhance the managerial, administrative, financial and operational efficiency of organs and units of local government. 4. Functions of the Institute (1) For the purpose of attaining its objectives, the Institute shall (a) arrange courses, workshops, seminars and conferences for persons engaged in areas of local government; (b) prescribe the qualification of persons eligible for training at the Institute; (c) undertake and promote research in local government; (d) develop training materials for members of the Regional Co-ordinating Councils, District Assemblies, and other local government units; (e) publish literature relevant to local government; (f) develop specialised libraries for purposes of local government; (g) provide consultancy and advisory services to the Government, units of local government and any other body that may require those services; (h) collaborate with national and international institutions of relevance in the performance of its functions; and (i) perform other functions assigned to it by the Minister. [Issue 1] V -1452 ional institutions of relevance in the performance of its functions; and (i) perform other functions assigned to it by the Minister. [Issue 1] V -1452 ACT 647 Institute ofLocal Government Studies Act, 2003 (2) The Institute may award certificates, diplomas and higher qualifications as may be agreed on by the Institute and approved by the National Accreditation Board. 5. Governing body of the Institute (1) The governing body of the Institute is the Council composed of (a) the chairperson, (b) the Director of the Institute, (c) one representative of the Ministry of Local Government, not below the rank of Director, and (d) one person not below the rank of a Director in the Public Services repre senting each of the following: (i) the National Development Planning Commission; (ii) the National Association of Local Government Authorities of Ghana; (iii) the Public Services Commission; (iv) the Local Government Service; (v) the National Council for Tertiary Education; and (vi) three other persons at least one of whom is a woman. (2) The chairperson and other members of the Council shall be appointed by the President in consultation with the Council of State. 6. hom is a woman. (2) The chairperson and other members of the Council shall be appointed by the President in consultation with the Council of State. 6. Functions of the Council (1) The Council shall (a) ensure the implementation and achievement of the objectives of the Institute; (b) formulate policies within the framework of the national policy on decentrali sation and local government for the proper management of the Institute; (c) approve annual estimates of income and expenditure of the Institute; (d) manage the properties, business and funds of the Institute; and (c) perform any other functions which are incidental to the achievement of the objectives of the Institute. (2) The Board shall in the performance of its functions consult the Minister in matters of policy. 7. Tenure of office of members of the Council (1) A member of the Council, other than the Director of the Institute and other ex of ficio members, shall hold office for a period not exceeding four years and are eligible for re-appointment for one further term only. (2) A member of the Council, other than the Director of the Institute and other ex of ficio members, may at any time by letter addressed to the President through the Minister resign from office. Director of the Institute and other ex of ficio members, may at any time by letter addressed to the President through the Minister resign from office. (3) A member who is absent from three consecutive ordinary meetings of the Council without reasonable cause ceases to be a member of the Council. V-1453 (Issue 1] who is absent from three consecutive ordinary meetings of the Council without reasonable cause ceases to be a member of the Council. V-1453 (Issue 1] ACT 647 Institute ofLocal Government Studies Act, 2003 (4) The chairperson or any other member of the Council may be removed from office by the President for inability to perform the functions of office, for stated misbehaviour or for any other just cause. (5) Where the office of a member of the Council becomes vacant before the expira tion of that member’s term of office for any reason, the chairperson shall within one month of the occurrence of the vacancy inform the Minister who shall notify the Presi dent of the vacancy and the President shall acting on the advice of the nominating author ity where applicable and in consultation with the Council of State appoint another person to fill the vacancy. (6) A person appointed to fill a vacancy shall hold office for the remainder of the term of the previous member and subject to the provisions of this Act is eligible for re appointment. 8. Meetings of the Council (1) The Council shall meet at least once every three months for the dispatch of busi ness at a time and place determined by the Council. f the Council (1) The Council shall meet at least once every three months for the dispatch of busi ness at a time and place determined by the Council. (2) The chairperson shall on the request of not less than one-third of the membership of the Council convene a special meeting of the Council. (3) The quorum at a meeting of the Council is six members including the Director of the Institute or the person acting in that capacity. (4) The chairperson shall preside at meetings of the Council and in the absence of the chairperson, a member of the Council elected by the members present from among their number shall preside. (5) Questions before the Council shall be decided by a majority of the members pre sent and voting and in the event of equality of votes the chairperson or the person presid ing shall have a casting vote. (6) The Council may co-opt a person to act as an adviser at its meetings but a co opted person is not entitled to vote at the meeting. (7) The validity of the proceedings of the Council shall not be affected by a vacancy among its members or by a defect in the appointment or qualification of a member. (8) Except as otherwise provided under this section, the Council shall determine and regulate the procedure for its meetings. 9. fication of a member. (8) Except as otherwise provided under this section, the Council shall determine and regulate the procedure for its meetings. 9. Committees of the Council The Council may for purposes of achieving the object of the Institute appoint commit tees of the Council comprising members of the Council or non-members or both and may assign to a committee any of the functions of the Council. 10. Allowances for members of the Council and committees Members of the Council and members of committees of the Council shall be paid the allowances determined by the Minister in consultation with the Minister responsible for Finance. [Issue 1] V-1454 ees of the Council shall be paid the allowances determined by the Minister in consultation with the Minister responsible for Finance. [Issue 1] V-1454 ACT 647 Institute ofLocal Government Studies Act, 2003 Administration of the Institute 11. Director of the Institute (1) There shall be appointed by the Council a Director for the Institute. (2) The Director of the Institute shall hold office (a) for a period not exceeding two terms of five years each; and (b) on the other conditions specified in the letter of appointment. (3) The Director is responsible, subject to the directives of the Council for the day-to day administration of the Institute and shall (a) exercise general authority over the academic and administrative staff of the Institute, (b) co-ordinate and implement the programmes of the Institute, and (c) submit annual reports of the activities of the Institute to the Board. 12. Deputy Directors of the Institute (1) There shall be appointed by the Council, Deputy Directors for the various cam puses of the Institute. (2) A Deputy Director of the Institute shall hold office on the terms and conditions determined by the Council. he various cam puses of the Institute. (2) A Deputy Director of the Institute shall hold office on the terms and conditions determined by the Council. (3) A Deputy Director of the Institute is responsible for the day-to-day management of the campus of the Institute to which that Deputy Director is assigned responsibility and shall assist the Director of the Institute in the performance of the Director’s functions. (4) In the absence of the Director of the Institute the most senior Deputy Director shall act as Director of the Institute. 13. Registrar (1) The Institute shall have a Registrar who shall be appointed by the Council. (2) The Registrar shall (a) be the Secretary to the Council, (b) record and keep the minutes of the meetings of the Council, and (c) perform any other functions directed by the Council or the Director of the Institute. (3) The Registrar shall hold office on the terms and conditions determined by the Council. 14. Other staff of the Institute (1) The Council may appoint any other officers and employees as are necessary for the proper and effective achievement of the objectives of the Institute. (2) The terms and conditions of service of officers and the employees of the Institute shall be determined by the Council. V -1455 [Issue 11 nstitute. (2) The terms and conditions of service of officers and the employees of the Institute shall be determined by the Council. V -1455 [Issue 11 ACT 647 Institute ofLocal Government Studies Act, 2003 (3) Officers and employees of the Institute shall perform the functions directed by the Council or the Director of the Institute. (4) Other public officers may be transferred or seconded to the Institute with the ap proval of the Council. (5) The Council may engage the services of consultants and advisers as it may determine. Financial and Miscellaneous Provisions 15. Funds of the Institute (1) The funds of the Institute include (a) annual budgetary allocation made to the Institute by Parliament, (b) fees accruing to the Institute in the course of the performance of its func tions consisting of (i) fees paid by course participants at the Institute, (ii) fees, charges and dues in respect of services rendered by or through the Institute, and (iii) proceeds of the sale of publications of the Institute, and (c) donations, gifts and income from any other source approved by the Minis ter and the Minister responsible for Finance. (2) A sum of money received by or on behalf of the Institute shall be paid into an ac count of the Institute opened by the Council with the approval of the Accountant-General. 16. y or on behalf of the Institute shall be paid into an ac count of the Institute opened by the Council with the approval of the Accountant-General. 16. Borrowing powers and bank account Subject to article 181 of the Constitution and any other enactment, the Council may obtain loans and any other credit facilities on the guarantee of the Government from the bank and other institutions approved by the Minister. 17. Annual budget of the Institute The Director shall prepare budget estimates and a statement of assets and liabilities of the Institute for each financial year and present the estimates to the Council for its con sideration and approval not later than two months before the end of the financial year. 18. Accounts and audit (1) The Council shall keep books of account and proper records in relation to them in the form approved by the Auditor-General. (2) The books and accounts of the Institute shall be audited by the Auditor-General within six months after the end of each financial year. (3) The financial year of the Institute shall be the same as the financial year of the Government. (Issue 1] V-1456 er the end of each financial year. (3) The financial year of the Institute shall be the same as the financial year of the Government. (Issue 1] V-1456 ACT 647 Institute ofLocal Government Studies Act, 2003 19. Annual report and other reports (1) The Council shall within six months after the end of each financial year submit to the Minister an annual report covering the activities and operations of the Institute for the year to which the report relates. (2) The annual report submitted under subsection (1) shall include the audited ac counts of the Institute and the Auditor-General’s report on the accounts of the Institute. (3) The Council shall also submit to the Minister any other reports required in writing by the Minister. (4) The Minister shall within two months after the receipt of the annual report submit a report to Parliament with a statement that the Minister considers necessary. 20. Regulations The Minister may, on the advice of the Council, by legislative instrument, make Regulations to give effect to the provisions of this Act. 21. ulations The Minister may, on the advice of the Council, by legislative instrument, make Regulations to give effect to the provisions of this Act. 21. interpretation In this Act, unless the context otherwise requires, “Auditor-General” includes an auditor appointed by the Auditor-General; “Council” means the Council of Governors for the Institute established under sec tion 5; “District Assembly” includes a Municipal and a Metropolitan Assembly; “Institute” means the Institute of Local Government Studies established under section 1; “Minister” means the Minister for the time being charged with responsibility for Local Government; “National Accreditation Board” means the National Accreditation Board estab lished under the National Accreditation Board Act, 1993.2 2. P.N.D.C.L. 317. V - 1457 [Issue 1]
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